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Hospitality Coordinator

Hospitality Coordinator

Areas of Accountability

Food & Beverage Department

Job Responsibilities

  • Responsible for the opening and closing of administration office
  • Answer phones with friendly and helpful assistance
  • Check for leads daily and distribute phone and email inquiries
  • Provide administrative support to Food & Beverage Management
  • Create and maintain monthly events schedule and BEO book up to date weekly
  • Create and maintain documents up to date for: weddings, proms, meetings, and corporate parties including online event calendars
  • Prepare collateral and supplies for events; signage, bank requests, buffet tents…..etc.
  • Creative chalkboard designs and/or flyers for event publicity and daily event welcome signage 
  • Occasional creative assistance for special event production
  • Lead on all in-house club events and programs
  • Available to work occasional weekends and in-house events as needed
  • Maintain office organization and supplies, check fax machine, maintain office clean, etc…Assist with planning and working of promotional events, Workfront requests
  • Manage new bookings, posting revenues at conclusion of events confirming and submitting event invoices to accounting after each event
  • Provide professional and friendly communication with clients at all time
  • Direct contact with clients during CSM absence and as needed for tours, tastings or appointments.
  • Be available as support in the need or absence of other department members; team player
  • Admin responsibilities are not limited, must be able to handle and/or assist with unexpected daily tasks and projects


Job Requirements

  • Minimum 2 years experience in office administrative capacity 
  • Education or experience in event planning and hospitality a plus.
  • High school diploma
  • Proficiency with Excel, Microsoft Word, PowerPoint.  Photoshop and graphic design experience a plus
  • Impeccable attention to detail on all schedules, forecast updates, typed documents, and invoices
  • Ability to multi-task, while maintaining concentration in a fast paced office environment
  • High level of self initiative, creativity, and responsibility when unsupervised
  • Professional business-like attire at all times
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